Goodbye Lotus Notes, hello Webcon BPS: a digital transformation story

Goodbye
Lotus Notes,
Hello
Webcon BPS:
A digital
transformation
story

From legacy limitations to future-ready workflows

For years, Ecotone Wessanen Benelux relied on Lotus Notes as a core system for managing internal processes. However, as the organization evolved, the limitations of this legacy environment became increasingly apparent.

The system was no longer supported, operated fully on-premises, and allowed only limited flexibility for changes. With a strict deadline to phase out Lotus Notes before April 1st, 2026, Ecotone needed a modern, scalable, and quickly deployable alternative.

Selecting the right solution

In searching for a replacement, Ecotone Wessanen Benelux defined clear criteria. The new platform needed to:

Deliver more efficient and structured workflows
Match or exceed existing Lotus Notes capabilities
Be implemented rapidly to meet the migration deadline

Why WEBCON BPS?

Ecotone Wessanen Benelux chose WEBCON BPS as their new platform to modernize business processes. The solution quickly proved its value, particularly in handling incoming invoices and internal follow-ups.

Key benefits included:

A highly efficient invoice processing workflow
A user-friendly interface that is easy to adopt across teams
Improved internal collaboration and process transparency

About Ecotone

Ecotone is a certified B Corp (123.7 points) and a leading pioneer in organic and plant-based food in Europe. Driven by the belief that the current food system is broken, Ecotone combines strong business performance with a clear social and environmental mission.

In the Benelux / Nordics region Ecotone aims to create more value by becoming the Better4You and Better4thePlannet leader in Beverage and Food with our main Brands Zonnatura and Clipper.

‘Webcon BPS has proven to be a flexible tool while ensuring proper governance within our processes. We highly recommend BPM Power as your partner of choice to further digitalize your business processes‘

Conrad van der Meijs
Senior Business Controler
Ecotone Wessanen Benelux

Trusted partnership
with BPM Power

The choice for BPM Power as implementation partner was a natural one. Previous successful projects—such as a complete solution for promotion management including pricing and planning implemented and exported to Dynasys in 2024/2025—had already demonstrated strong collaboration and results.

During this project, Ecotone Wessanen Benelux experienced:

Fast delivery of a working prototype
Close collaboration with business stakeholders
Accurate translation of feedback into system improvements
Consistent and structured follow-up on decisions

Results that make an impact

The transition to WEBCON BPS is already delivering measurable value:

Elimination of 1,000 manual entries per year

Time savings of more than one month annually

Increased efficiency and reduced repetitive work

‘With our new Incoming Invoices & Claim registration system, we will avoid 1,000 manual entries per year, saving more than one month of work per annum.’

Conrad van der Meijs
Senior Business Controler
Ecotone Wessanen Benelux

Supporting Future Ambitions

“This solution was successfully realized by BPM Power using WEBCON BPS.”

For Ecotone Wessanen Benelux, digital transformation is not just about efficiency – it’s about people. By automating repetitive tasks, employees can focus on higher-value activities that contribute to both business growth and job satisfaction.